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“Nothing is less productive than to make more efficient what should not be done at all”*…

In the early two-thousands, Merlin Mann, a Web designer and avowed Macintosh enthusiast, was working as a freelance project manager for software companies. He had held similar roles for years, so he knew the ins and outs of the job; he was surprised, therefore, to find that he was overwhelmed—not by the intellectual aspects of his work but by the many small administrative tasks, such as scheduling conference calls, that bubbled up from a turbulent stream of e-mail messages. “I was in this batting cage, deluged with information,” he told me recently. “I went to college. I was smart. Why was I having such a hard time?”

Mann wasn’t alone in his frustration. In the nineteen-nineties, the spread of e-mail had transformed knowledge work. With nearly all friction removed from professional communication, anyone could bother anyone else at any time. Many e-mails brought obligations: to answer a question, look into a lead, arrange a meeting, or provide feedback. Work lives that had once been sequential—two or three blocks of work, broken up by meetings and phone calls—became frantic, improvisational, and impossibly overloaded. “E-mail is a ball of uncertainty that represents anxiety,” Mann said, reflecting on this period.

In 2003, he came across a book that seemed to address his frustrations. It was titled “Getting Things Done: The Art of Stress-Free Productivity,” and, for Mann, it changed everything. The time-management system it described, called G.T.D., had been developed by David Allen, a consultant turned entrepreneur who lived in the crunchy mountain town of Ojai, California. Allen combined ideas from Zen Buddhism with the strict organizational techniques he’d honed while advising corporate clients.

To someone with Mann’s engineering sensibility, the precision of G.T.D. was appealing, and the method itself seemed ripe for optimization. In September, 2004, Mann started a blog called 43 Folders—a reference to an organizational hack, the “tickler file,” described in Allen’s book. In an introductory post, Mann wrote, “Believe me, if you keep finding that the water of your life has somehow run onto the floor, GTD may be just the drinking glass you need to get things back together.” He published nine posts about G.T.D. during the blog’s first month. The discussion was often highly technical: in one post, he proposed the creation of a unified XML format for G.T.D. data, which would allow different apps to display the same tasks in multiple formats, including “graphical map, outline, RDF, structured text.” He told me that the writer Cory Doctorow linked to an early 43 Folders post on Doctorow’s popular nerd-culture site, Boing Boing. Traffic surged. Mann soon announced that, in just thirty days, 43 Folders had received over a hundred and fifty thousand unique visitors. (“That’s just nuts,” he wrote.) The site became so popular that Mann quit his job to work on it full time. As his influence grew, he popularized a new term for the genre that he was helping to create: “productivity pr0n,” an adaptation of the “leet speak,” or geek lingo, word for pornography. The hunger for this pr0n, he noticed, was insatiable. People were desperate to tinker with their productivity systems.

What Mann and his fellow-enthusiasts were doing felt perfectly natural: they were trying to be more productive in a knowledge-work environment that seemed increasingly frenetic and harder to control. What they didn’t realize was that they were reacting to a profound shift in the workplace that had gone largely unnoticed.

The knowledge sector’s insistence that productivity is a personal issue seems to have created a so-called “tragedy of the commons” scenario, in which individuals making reasonable decisions for themselves insure a negative group outcome. An office worker’s life is dramatically easier, in the moment, if she can send messages that demand immediate responses from her colleagues, or disseminate requests and tasks to others in an ad-hoc manner. But the cumulative effect of such constant, unstructured communication is cognitively harmful: on the receiving end, the deluge of information and demands makes work unmanageable. There’s little that any one individual can do to fix the problem. A worker might send fewer e-mail requests to others, and become more structured about her work, but she’ll still receive requests from everyone else; meanwhile, if she decides to decrease the amount of time that she spends engaging with this harried digital din, she slows down other people’s work, creating frustration.

In this context, the shortcomings of personal-productivity systems like G.T.D. become clear. They don’t directly address the fundamental problem: the insidiously haphazard way that work unfolds at the organizational level. They only help individuals cope with its effects…

From Georgetown professor Cal Newport (@CalNewport2), a history of personal productivity– how it transformed work… and at the same time, utterly failed to: “The Rise and Fall of Getting Things Done.”

* Peter Drucker

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As we tick our to-do lists, we might recall that it was on this date in 1810 that Baltimore jeweler Peregrine Williamson was issued the first patent for a metal writing pen.  (His patent, #1168, is among the “X Patents,” those lost in the Patent Office fire of 1836.)

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“…for no change comes calmly over the world”*…

 

Github-in-Arctic-vault-for-at-least-1000-years-696x392

 

The world is powered by open source software.

It is a hidden cornerstone of modern civilization, and the shared heritage of all humanity. The mission of the GitHub Archive Program is to preserve open source software for future generations.

GitHub is partnering with the Long Now Foundation, the Internet Archive, the Software Heritage Foundation, Arctic World Archive, Microsoft Research, the Bodleian Library, and Stanford Libraries to ensure the long-term preservation of the world’s open source software. We will protect this priceless knowledge by storing multiple copies, on an ongoing basis, across various data formats and locations, including a very-long-term archive designed to last at least 1,000 years.

The GitHub Arctic Code Vault is a data repository preserved in the Arctic World Archive (AWA), a very-long-term archival facility 250 meters deep in the permafrost of an Arctic mountain. The archive is located in a decommissioned coal mine in the Svalbard archipelago, closer to the North Pole than the Arctic Circle. GitHub will capture a snapshot of every active public repository on 02/02/2020 and preserve that data in the Arctic Code Vault.

Adjacent to the Global Seed Vault, Github’s Global Archive Program.

* Walter M. Miller Jr., A Canticle for Leibowitz

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As we preserve for posterity, we might recall that it was on this date in 1810 that Baltimore jeweler Peregrine Williamson was issued the first patent for a metal writing pen.  (His patent, #1168, is among the “X Patents,” those lost in the Patent Office fire of 1836.)

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Written by LW

November 22, 2019 at 1:01 am

“If I have seen further, it is by standing on the shoulders of giants”*…

 

The discovery of high-temperature superconductors, the determination of DNA’s double-helix structure, the first observations that the expansion of the Universe is accelerating — all of these breakthroughs won Nobel prizes and international acclaim. Yet none of the papers that announced them comes anywhere close to ranking among the 100 most highly cited papers of all time.

Citations, in which one paper refers to earlier works, are the standard means by which authors acknowledge the source of their methods, ideas and findings, and are often used as a rough measure of a paper’s importance. Fifty years ago, Eugene Garfield published the Science Citation Index (SCI), the first systematic effort to track citations in the scientific literature. To mark the anniversary, Nature asked Thomson Reuters, which now owns the SCI, to list the 100 most highly cited papers of all time. (See the full list at Web of Science Top 100.xls or the interactive graphic [above].) The search covered all of Thomson Reuter’s Web of Science, an online version of the SCI that also includes databases covering the social sciences, arts and humanities, conference proceedings and some books. It lists papers published from 1900 to the present day.

The exercise revealed some surprises, not least that it takes a staggering 12,119 citations to rank in the top 100 — and that many of the world’s most famous papers do not make the cut…

Read more (and find an enlargeable version of the infographic above) in Nature’s “The top 100 papers.”

* Isaac Newton

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As we iterate “ibid.,” we might send send leak-less birthday greetings to a man who facilitated the writing of several of these papers:  George Safford Parker; he was born on this date in 1863. While working as a telegraphy instructor in Janesville, Wisconsin, he became dismayed by the unreliability of his students’ pens.  He experimented with ways to prevent ink leaks; and in 1888, founded the Parker Pen Company.  The next year he received his first fountain pen patent.  By 1908, his factory on Main Street in Janesville was reportedly the largest pen manufacturing facility in the world.  Parker eventually became one of the world’s premier pen brands, and one of the first brands with a global presence.

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Written by LW

November 1, 2014 at 1:01 am

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